Improved Service Delivery in CALS

Administrative Assistant

Support department chair or director with calendaring, faculty and staff recruiting logistics, P&T Processes, governance documents, visitors paperwork and visas, building maintenance and coordination, equipment and key requests, strategic planning support, special projects, review reports, prepare written responses, coordinate awards.

Cost Center Manager

The Cost Center Manager typically includes responsibilities such as reviewing and approving finance transactions, finding answers to finance questions, making budget amendments and other financial duties.

Graduate Program Assistant

The Graduate Program Assistant is responsibile for initiative graduate appointments, verifying graduate program funding, coordinating graduate student hiring paperwork and other duties related to the graduate program.

Grants Finance Specialist

The Grants Finance Specialist monitors grant-funded payroll activities, reviews grant entries by others for accuracy, reviews 90-day closure notices, consults on grant requirements, validates certifications of cost and reviews grant accounting for compliance.

Finance Specialist

The Finance Specialist consults on financial issues, monitors accuracy of financial transactions and compliance to financial policies and procedures, records deposits, reviews cost allocations and more.

HR Coordinator

Manages appointments in Workday, tracks and processes changes in faculty compensation, assesses faculty staffing needs, facilitates faculty hiring processes, coordinates FMLA and other leave processes and manages staff appointments.

HR Partner

The HR Coordinator manages academic appointments in Workday and processes changes in faculty compensation. They also facilitate the faculty hiring process and assess faculty staffing needs.

Job Management

Manages open positions for undergraduate and graduate students.

Pre-Award Support

Manages proposal submissions, routes gold sheets, reviews proposal budgets, verifies sponsor guidelines.

Staff Recruitment Specialist

The Staff Recruitment Specialist is the contact for initiating Merit, P&S, post doc and contract hiring. They are also the liaison to senior HR partners for hiring issues and ensure process compliance throughout the hiring process.

Procurement and Expense Specialist

The Procurement and Expense Specialist validates and reviews P-Card transactions and communicates concerns if needed. Additional duties include reconciling invoice issues with vendors, consultation best purchasing methods and reviews requisitions.

Timekeeper/Absence Mgmt

The Timekeeping / Absence Manager reviews and audits timesheets, monitors time off requests, provides backup approvals for supervisors and sends reminders about timesheets.