Improved Service Delivery in CALS
CALS faculty and staff may be interested in the following ISD resources:
- How to Find the ISD Personnel Who Support You in 4 Easy Steps
- Service Team Contact Card for Pine (Agriculture and Life Sciences and Extension and Outreach)
- Service Team Contact Card for Spruce (dually-administered departments)
- Definitions of the different ISD Support Roles (see below)
Support department chair or director with calendaring, faculty and staff recruiting logistics, P&T Processes, governance documents, visitors paperwork and visas, building maintenance and coordination, equipment and key requests, strategic planning support, special projects, review reports, prepare written responses, coordinate awards.
Cost Center Manager
The Cost Center Manager typically includes responsibilities such as reviewing and approving finance transactions, finding answers to finance questions, making budget amendments and other financial duties.
Graduate Program Assistant
The Graduate Program Assistant is responsibile for initiative graduate appointments, verifying graduate program funding, coordinating graduate student hiring paperwork and other duties related to the graduate program.
Grants Finance Specialist
The Grants Finance Specialist monitors grant-funded payroll activities, reviews grant entries by others for accuracy, reviews 90-day closure notices, consults on grant requirements, validates certifications of cost and reviews grant accounting for compliance.
The Finance Specialist consults on financial issues, monitors accuracy of financial transactions and compliance to financial policies and procedures, records deposits, reviews cost allocations and more.
Manages appointments in Workday, tracks and processes changes in faculty compensation, assesses faculty staffing needs, facilitates faculty hiring processes, coordinates FMLA and other leave processes and manages staff appointments.
The HR Coordinator manages academic appointments in Workday and processes changes in faculty compensation. They also facilitate the faculty hiring process and assess faculty staffing needs.
Manages open positions for undergraduate and graduate students.
Manages proposal submissions, routes gold sheets, reviews proposal budgets, verifies sponsor guidelines.
Staff Recruitment Specialist
The Staff Recruitment Specialist is the contact for initiating Merit, P&S, post doc and contract hiring. They are also the liaison to senior HR partners for hiring issues and ensure process compliance throughout the hiring process.
Procurement and Expense Specialist
The Procurement and Expense Specialist validates and reviews P-Card transactions and communicates concerns if needed. Additional duties include reconciling invoice issues with vendors, consultation best purchasing methods and reviews requisitions.
The Timekeeping / Absence Manager reviews and audits timesheets, monitors time off requests, provides backup approvals for supervisors and sends reminders about timesheets.